Image Library folders

[billster]

would be a nice feature to be able to make folders within the image library of Hornbill.

[Adrian Simpkins]

+1 from me for more sorting options in the image library - sometimes not easy to locate an image easily especially as we are always adding to the library

[will.good]

+1

[Sahana. Shenoy]

+1

[HGrigsby]

+1 for us as well.

Our image library is growing and having folders would be useful

[Sam P]

+1

[Gerry]

I can see there is some universal interest here.  The Image library was only created as a way for hosing images for the purpose of customising your system, primarily the employee portal and other areas where an image can be used for customisation.  It was never really designed, or intended to be a full-blown media library and not really designed to have large amounts of images.   The function is an administrative function, and was never intended to evolved into a full blown media library, adding folders and other things that have already been asked for (version control, public URLs, sharing etc) takes it in that direction. 

I would be interested in knowing a little more about the use cases here, as I did not really envisage there would be a large enough number of images to need that kind of organisation.  I want to make sure that I am not misunderstanding the requirement.  Anyone offer any insights?

Gerry

[will.good]

35 minutes ago, Gerry said:

I can see there is some universal interest here.  The Image library was only created as a way for hosing images for the purpose of customising your system, primarily the employee portal and other areas where an image can be used for customisation.  It was never really designed, or intended to be a full-blown media library and not really designed to have large amounts of images.   The function is an administrative function, and was never intended to evolved into a full blown media library, adding folders and other things that have already been asked for (version control, public URLs, sharing etc) takes it in that direction. 

I would be interested in knowing a little more about the use cases here, as I did not really envisage there would be a large enough number of images to need that kind of organisation.  I want to make sure that I am not misunderstanding the requirement.  Anyone offer any insights?

Gerry

Our main use case is for storing all our Email Images, Portal Icons, and then other bits such as the homepage banner and login screen image.

It would be really helpful for us to be able to organise into folders as then we could segment each page of the portal into a folder / have a folder for email images/ and then system images such as the banner and login screen.

At the minute It's just a bit of a free-for-all with organisation so makes it hard to find things sometimes

[Gerry]

@will.good

Out of interest, how many images do you have in your library?

[billster]

1 hour ago, Gerry said:

I can see there is some universal interest here.  The Image library was only created as a way for hosing images for the purpose of customising your system, primarily the employee portal and other areas where an image can be used for customisation.  It was never really designed, or intended to be a full-blown media library and not really designed to have large amounts of images.   The function is an administrative function, and was never intended to evolved into a full blown media library, adding folders and other things that have already been asked for (version control, public URLs, sharing etc) takes it in that direction. 

I would be interested in knowing a little more about the use cases here, as I did not really envisage there would be a large enough number of images to need that kind of organisation.  I want to make sure that I am not misunderstanding the requirement.  Anyone offer any insights?

Gerry

Hi Gerry,

 

I don't have any other place to upload pictures for email templates, FAQ, home page customisation and logos etc. So I put them in Hornbill Image Library and embed them with the link provided by Hornbill. But needless to say the images I have in Hornbill are all being used within Hornbill and no other site.

I have a lot of images in there and sometimes it is hard to find what I need because there is not any organising within the image library and sometimes if I can't find it I will think I've not uploaded it and put it in again twice.

Thanks

9 minutes ago, will.good said:

It would be really helpful for us to be able to organise into folders as then we could segment each page of the portal into a folder / have a folder for email images/ and then system images such as the banner and login screen.

This exactly!

 

[samwoo]

+1

My reasoning is the same as Will’s. I understand it was intended just to host images simplistically and doesn’t even offer the ability to update images already uploaded (due to caching issues if I recall), but it’s an extremely invaluable solution for hosting images. @Gerry -

This might go back to our previous forum discussion about whether Hornbill could offer a proper hosting solution for images (and maybe files?). The solution billster raised, which has gained interest from others, seems to deviate from the initial vision of the Image Library.

Here is as link to your post talking about Digital Asset Management:

 

[Gerry]

@billster

Can you give me an idea of how many images you have in your image library?

[Gerry]

@samwoo

Thanks for the feedback, yes thats really it, its just finding a balance, even though its not intended to be a digital asset management solution, if customers use cases include a large number of images, then I can understand how it would be difficult to manage these, it does make sense. 
Gerry

[billster]

1 minute ago, Gerry said:

@billster

Can you give me an idea of how many images you have in your image library?

Hi Gerry, right now I've got 64 but I am always adding more as I create content for my Hornbill instance

[will.good]

6 minutes ago, Gerry said:

@will.good

Out of interest, how many images do you have in your library?

We currently have 33 images, but are looking to implement custom icons for all of our catalog items in our portal, so this will be rising quite a bit over the next few months

[billster]

1 minute ago, will.good said:

but are looking to implement custom icons for all of our catalog items in our portal, so this will be rising quite a bit over the next few months

this is what I have done with our Hornbill instance, it looks a lot better than the built in icons because people see the icons and know what they are for.

[HGrigsby]

34 minutes ago, Gerry said:

@will.good

Out of interest, how many images do you have in your library?

H @Gerry  We have approx 130 images in the library.   

We have also used different icons for our catalog items and are about to refresh our employee portal so have added more recently. 

We also hold the icons for our contracts in Supplier Manager here

Helen 

[Sam P]

@Gerry thanks

I have 150+ images, some images used solely on Dashboards, icons that I use in Widgets instead of the built-in ones, I have images embedded in to IC's, email templates, etc.

If this will become an item in the pipeline, please could you also squeeze in a review of the Image Library Search box, which only lets you search on the starting characters - it really needs to be a full filter, as described here: https://community.hornbill.com/topic/27747-request-to-make-simple-list-filter-a-full-filter-with-wildcard/

 

[Gerry]

Thanks all for feedback, I can certainly understand why having a 100 or more images would be more difficult to manage. 

Instead of adding the complexity of adding a folder structure, a more simple and flexible approach would be to add "tagging", so... the ability to add one or more tags to an image, and then, the ability to filter the list by one or more tags that are kept against images. So you could simulate folders (without the heiarchy) by having one tag for each folder you might have otherwise had if it was a filesystem. I think that would be relatively trivial to add. 

Does that work?

 

[Gerry]

@Sam P

Did you know you can simply type %searchterm%  and that will wildcard match for you? So something like %work%  would filter for all images that contain the word "work"?  Give it a try

[Gerry]

I have committed to the requirement for tags to the platform roadmap, requirements and dev will follow over the coming weeks. 

Gerry

[billster]

3 minutes ago, Gerry said:

I have committed to the requirement for tags to the platform roadmap, requirements and dev will follow over the coming weeks. 

Gerry

[Sam P]

On 10/12/2024 at 21:55, Gerry said:

Did you know you can simply type %searchterm%  and that will wildcard match for you? So something like %work%  would filter for all images that contain the word "work"?  Give it a try

Yes I did know @Gerry thanks but you will see on that thread there is a bit of a mismatch in different areas of the platform, some need Wildcard, some don't. Some say Search some say Filter and they do the same thing.  Would just be nice to standardise if you have the opportunity.  Thanks