Gareth Cantrell Posted May 24, 2024 Posted May 24, 2024 In the Microsoft 365 Create Calendar Event automation, we need to specify each attendee during the workflow configuration. I would like to have the option of being able to add Request Members and/or Request Connections when creating a calendar event (either as required or optional), however I don't currently see a way of doing this.
Joshua Howitt Posted May 24, 2024 Posted May 24, 2024 Hi @Gareth Cantrell, I will add this to the list of work we are doing on existing integrations, and will inform you when it gets picks up. 1
Gareth Cantrell Posted June 27, 2024 Author Posted June 27, 2024 @Joshua Howitt I was wondering how easy it would be to give us a "Manual" option for the "Attendees" parameter, similar to the following screenshot?
Joshua Howitt Posted July 1, 2024 Posted July 1, 2024 @Gareth Cantrell, Could I get a bit more clarity on what you would like to achieve with this. Are you looking for a JSON input on the Attendees field or are you looking for additional values to be added to the list of values within this field?
Gareth Cantrell Posted July 1, 2024 Author Posted July 1, 2024 @Joshua Howitt I was thinking about being able to pass a JSON input directly using the manual option. This would allow me to build a JSON string in a custom field and use this as the input.
Joshua Howitt Posted July 1, 2024 Posted July 1, 2024 @Gareth Cantrell I am afraid I cannot cater for the ability to enter a JSON string directly into this field. Is there something in particular you are looking to add to the Attendees options?
Gareth Cantrell Posted July 1, 2024 Author Posted July 1, 2024 For Change Requests, we want to be able to create Outlook calendar entries for the owner and all members on a request, and potentially for Impacted connections.
Joshua Howitt Posted July 2, 2024 Posted July 2, 2024 Hi @Gareth Cantrell, it sounds like and please tell me if I have misunderstood that you are looking to dynamically build lists of attendees. If so do you already have a method of grabbing requested members and impacted connections? If I am going the wrong way with this please let me know.
Gareth Cantrell Posted July 2, 2024 Author Posted July 2, 2024 Hi @Joshua Howitt You are correct in your understanding that I want to build a dynamic list of attendees. Using the data?method=entityGetRecord API against the Requests entity with returnRelatedData set to true will return all connections and members on a request. If I could set the attendees parameter manually, my approach would be as follows: in the BPM, update an integer custom field to indicate I want to create a calendar appointment webhook Requests:updated listener filtered on custom field in step 1. code in webhook listener to: get the request using data?method=entityGetRecord API construct JSON string for calendar attendees update a TEXT custom field in the request with attendees JSON call Auto Task which will create appointment, using custom field from 3.3 and then reset integer custom field from step 1.
Joshua Howitt Posted July 2, 2024 Posted July 2, 2024 Unfortunately we are currently not offering the option for a manual inputting JSON to the Attendees field. I am sorry I can't help further with this, but please let me know if I can help you with something else.
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