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Found 18 results

  1. Hi, So we are looking at configuring the Hornbill mailbox to auto-log tickets when an email is sent in. As this will be turned on for all emails coming in, we would like to be able to block/blacklist particular domain addresses so they would be actioned as emails and not auto-logged as tickets. Is there a configuration that can be done within Hornbill to achieve this? Regards Aykut
  2. Fonts and font sizes seem to act as if the choice is a toggle. This leads to frustrations and inconsistencies when we are creating templates and when we draft an email within a request (in preview mode, which we use for the necessary advanced features). You cannot seem to highlight all and set the font and size to the same thing unless they all started as the same font/size to begin with. Video of issue attached. As always, appreciate your help. Email fonts.mp4
  3. Hi there, I've been getting reports of intermittent 'loading' errors in the past few weeks since we applied Build: 1364 (26th Oct). It's the staff on the service desk who get it when creating requests from emails. mostly this works fine, but it's frustrating when it happens. pressing f5 makes no difference no other Service manager screen was open at the same time. last incidence happened to day at 15:15 if you need me to look in logs. Stu sat there and waited a full 2 minutes and it didn't load. had to close the screen and start again. ideas please!
  4. Is there a way to mark emails a 'read' as part of email routing rules? This would be super useful for us so that we know when they are dealt with.
  5. Hi I need to change the defauut mailbox the email action uses from with a call as it selects an old one,, also is it possible to remove the template the new feature uses. Thanks Chris
  6. When we have a summary in a request, for example, 'Please Send This Email' when the email is sent the formatting is not honoured and the email subject is sent as 'please send this email' Is there a way to change this so that it the text the is pulled across is the same as the summary text?
  7. Hi, I have a number of questions around Emails: 1- Has there been any thought put into emails being able to open in a separate window like in Outlook? My colleagues have received emails with images inside where they have had to scroll left to right to be able to see the whole image which they are finding rather annoying and have asked if this is something that can be done. 2 - Scrolling - I don't find it very easy sometimes to scroll back through emails. I can get to the bottom of list that's displayed on screen and then it can take a little while for the scroll button to move and allow me to scroll down further. It can then sometimes jump a number of days and it's not very easy. 3 - New Contact - This is a nice new feature but my colleagues are finding it a little annoying that it doesn't copy any of the information (such as email address) when creating it from an email (e.g new external supplier). I'd be interested in your views to this please. Thanks Tina
  8. Hi Is there an option to choose whether to send the resolution email to the customer, as there are some instances that we would not want to send the resolution email to the customer and wondered if there was a way to choose at the time of resolving job? Regards Jeremy
  9. We are currently pushing our Self Service Portal and have had a lot of uptake on it, however we are still getting a large number of emails come through to the Service Desk, How did people phase out the emails? With no auto reply enabled in SM and too many emails for one person to filter through, what did you do? We are currently sending any correspondence with the information that we are no longer accepting emails as a form of call logging. We are hesitant to just stop logging the calls for obvious reasons though. Any ideas would be great! Josh
  10. Good Morning Guys, Here we are for another Monday morning so yet another week of questions Do we know if there a way do we know of dragging emails into the above upload box? I get new new starters forms in my personal inbox that i log cases for and thought it might be easier if i could just drap and drop the original email into the case. Regards JT
  11. In our change process, when a change is refered back for further information we would like to have a variable or a way to pull the task information into a email to go out to a customer. So when one of out agets refers a change at the moment the information goes into the timeline: Is ther a way to pull this into the email template that goes to the customer to supply more information? Hayley.
  12. At present when an email drops in to the Service Desk mailbox, if it has a call reference in the subject line, it is automatically added to the call. Is there a way of the rules looking at the status of the call, and if it's resolved or closed not appending it to the call? Claire
  13. We have a multiple shared mailboxes for different branded services we supply, with our analysts working across them all. When sending an email from the request how do we select which one is used when the analyst updates the request? Cheers Martyn
  14. Hi guys, Following yesterday's Hornbill Insight 2017 event, I would like to follow up on a topic we discussed: Emails, attachments and automation. Just to give you an idea of the situation, here is the first few records of a query I ran on the system: SELECT h_request_id, count(h_pk_id) as total FROM h_itsm_requests_attachments group by h_request_id order by 2 desc Now if we look at the first request, you can clearly see we have a problem... And that particular incident is still open! Now I do appreciate this is an extreme example BUT the point remains as you will from the stats below: Now the problem comes from our corporate standard e-mail signature (over which we do not have any control!) as it includes a number of images: Every single email we send internally / externally will contain this signature (if the client used to send the email is outlook). I picked an average request raised from an e-mail to show you the impact: Every attachment to this request but 1 is an image from the signature. None of them of relevant to the request except a screenshot... But which one is the relevant one ??? Another example: Actual email (extract): As you can see from this example (one amongst many!), we have a lot of attachments with meaningless names and only 2 of them are relevant to the issue experienced by our customer. IMPORTANT CONSIDERATIONS for our setup: 1. We do not create automatically requests upon email reception. They are created manually by operators 2. Emails with a reference to an existing requests will automatically update the request Let's summarise the issues we are facing: 1. When creating a new request from an email, the "attachments" section of the progressive capture get's "by-passed", meaning the operator does not get prompted to remove some of them The problem is that operators raising calls will not follow instructions and got back to the attachments to remove the signature related images... And even if they did (which I repeat most of them don't! Even if we repeat 10000000000000 times), this is what they get: No exactly very explicit is it? You need to download each image on your machine, open the file and then decide what to do with the attachment... Mega time consuming hence why they don't bother. 2. The link between the email and Progressive Capture: when raising a request from an e-mail, you need to fill in the default "summary" and "description" fields for the request in the PC. Why can't it be imported from the email? That would save a LOT of time and prevent many mistakes! 3. Every time an email is applied to a request manually, we get a nice pop-up where we can choose the attachments to include: This is great BUT only available when applying to the request... And again which one of these attachments is relevant? (Note: I have a screenshot somewhere in the list!) 4. Every time an email is applied to a request automatically (using email automation), attachments this time are NOT included?? Note that no "attachments" section is displayed Actual email: This email also includes my "corporate standard email signature" so I would have expected a minimum of 5/6 images! 5. How can I delete 24 out of the 26 attachments of a request without wasting 30 minutes of my time? I can't right now... I understand this is a lot to take in but as discussed yesterday all these "small issues" to you are actually a big deal when trying to resolve calls on a daily basis. I might have some suggestions on how to improve this: Attachments preview: this would be a game changer !!! - Images preview should be very easy to implement (although you might want to build thumbnails to speed things up which I can understand requires a bit more time to develop) - PDF preview should not be very complicated either to implement - Other types of documents: I can understand this is a more tricky business (and I would personally understand if it was excluded from the scope of any development) Issue 1: - fix the "by-passing" of the attachments - alike the "apply to request", show the modal with the attachments to consider BEFORE going into the PC? - preview attachments (on "hover" or by default in the screen) would considerably help too! Issue 2: - find a way to link email.subject and email.body to request.subject and request.description in a progressive capture (by default) but still overrideable by analysts Issue 3: - Preview attachments would literally solve this issue! In this particular example, having it inline with the name of the attachment would be better than "hover" BUT User Experience (UX) should be considered Issue 4: - Is it a bug? Is it supposed to work like that? Or is it just me being stupid and having a wrong setting somewhere?/ Issue 5: - we need some sort of mass delete button that would display all attachments in a scrollable modal window with preview of the attachments, a "select / unselect all" button, checkboxes for all attachments (unchecked by default) and a "delete all" button (which confirmation just to be on the safe side!) Sorry for the length of this post but I cannot possibly imagine being the only customer having these issues with regards to attachments, emails and automation. We spent a lot of time yesterday discussing it with a few Hornbill developers and I know there are simple solutions available which would not require that much time to code, test and deploy. But they would make a massive difference to us on a daily basis.
  15. Good afternoon!, Me again!, Quick question, since going live we have been receiving a very very large number of notifications from hornbill to outlook via email. For example notifications that advise a call has been assigned to my team, to myself etc.... Is there a way to turn these off for specific people, or teams as some of us are part of many teams and are getting in excess of 400-500+ email notifications a day? Many thanks Hayley.
  16. Has there been any recent changes to Hornbill's SPF Record? We have just discovered that our outgoing emails have been blocked by our mail control as being spoofed - this has been happening for about a week. We have checked everything at our end and cannot find a reason for this unless you have maybe made some changes. Please can you advise?
  17. I've updated the system to v 2.28.18 and unfortuantely we are still not getting any emails or call notifications through when calls are updated. When calls are assigned they are working ok just not the others. Thanks Tina
  18. We have our calls automatically updated if an email comes into the mailbox containing the call reference However if that email contains embedded images they don't appear in the attachments section or in the timeline Also, when sending an email to a user you can't imbed an image like you can in the update call section, you have to save the image and add it as an attachment I would need to test if an attachment is added onto the call if it arrives via an update email kind regards, Pete
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