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  1. Hi, We've currently set up a routing rule on our instance which auto updates tickets based on a ticket ref being in the email subject. This is working fine but we have noticed that if the email that gets sent in has attachments on them the routing rule will attach the email to the ticket timeline but it strips out any attachments. Is there a setting to allow it to auto upload attachments when it updates the ticket or is it a bug in the current system? Thanks in advance, James
  2. Hi, When I schedule reports, within Administration area, to be emailed to our customers, rather than them receiving an email saying it is being sent from "ICT Department" (as they do when receiving notification of calls being raised although from a different mailbox), they see Hornbill as the Sender instead. Can there be the ability to change the sender name from Hornbill to something else e.g. ICT Department for webapp.view.usersPreferredMailbox? Thanks in advance.
  3. Building on Samuel requirement we would like to make further and more extensive use of the Bulletins to engage with our customers (external though would equally apply to internal contacts) to get them to log into the customer portal for information and updates, not just to log/update requests. To this end it would be useful for customers to be able to enable notifications per service, so that when a new bulletin is added (or edited) those customer who are subscribers of the service and have enabled notifications for he service are sent a email with summary information and link back to the full bullentin in the portal. It would also be useful to have to have the ability to add a more detailed description to the bulletin as well as the text displayed as part of the image banner, which is then visible on a Bulletin tab within the service. The tab could list all the current published bullentins for that service and allow them to sort/filter them, then clicking on the ones they want to read in more detail which would then display the more detailed description. Also similarly to 'All My Requests', there would also be 'All My Bulletins' options as well to display the bullentins tab, listing them for all subscribed services with the added ability to sort/filter by service(s). Our aim is to get the customers to use the portal as a resource and somewhere they regularly log into, not just when they have a problem. Cheers Martyn
  4. Can we get the customer's text into the AnalystCustomerUpdateRequestNotification template, so when they update via the portal the analyst can see the actual update rather than just a notification "Request SR00757055 which was assigned to you has been updated by the customer."
  5. Can we raise an enhancement request to have a setting to control the rendering of HTML Href within emails when emails are used to log or applied to Service Manager Requests. The setting is to determine what element of the Href is rendered into the text used as part of the timeline updated, i.e. the 'link text' or the 'url' value. At the moment the email rendering to textual timeline inserts the whole 'url' and not the human intended 'link text'. With the introduction of new security features in Office 365 in the form of Safe Links in Microsoft Defender for Office 365, embedded 'url' for Href in emails are encoded in a very long url which redirect all links to via the Microsoft's Safe Links dynamic checking facility rather then the original source url. https://docs.microsoft.com/en-us/microsoft-365/security/office-365-security/atp-safe-links?view=o365-worldwide#:~:text=Safe Links scanning is enabled,Block the following URLs" list. As these links are very long and also do not represent the original embedded link in a human readable form, we would like the setting to be added so the Href 'link text' is inserted into the textual timeline and not the 'url'' content. Without these setting the timeline entry become blotted and unreadable very quickly. Cheers Martyn
  6. We are unable to send an email from the request view, when selecting an attached through the 'Show Associated Files' option. We get the 'Failed to send the email as the file(s) that where uploaded cannot be located or were not successfully uploaded.' This appears to be another consequence of the recent platform file storage changes. Uploading the same attachment to the email directly rather than using the associated file route works fine. The reason we use the associated files route to to provide a means for the customer to also retrieve the attachment through the customer portal. Can this be looked at as soon as possible. Thanks. Martyn
  7. Looking for a way to stop Email updates from users from being applied to tickets? hoping they can just be put in the inbox for the pertaining mailbox? Or for a way that the updates would revert the tickets back to an "open" status instead of resolved.... Any ideas welcome! Josh
  8. I am unsure if what I can post due to security but our Hornbill inbox is receiving an email every minute with the subject "Hornbill ESP POP3 Read Failure" There was a problem reading mail from the POP3 account:
  9. Can I request an enhancement to the Email options held at a Service level, to enable the automatic inclusion of connections when opening the request 'Email Action'. Connections is a very useful facility, but is let down by the need to manually have to add the connection on to the email action each and every time you use it. This whole relies on the analyst remembering to add the connections, which with human error results in an inconsistent application. We would propose there is an options as below:- Impacted connections - option None, To, CC or BCC. Interested connections - option None, To, CC or BCC By having a setting a the Service level this can be controlled and set due to the particular needs of the the service, rather than a system wide setting. Having the options above give complete flexibility to fit different service desk needs. Cheers Martyn
  10. Hi, We're in the middle of a 30 day switch on, configuring direct outbound routing for email. Our Information Security have asked if Hornbill supports DKIM: https://en.wikipedia.org/wiki/DomainKeys_Identified_Mail If not, is this something that is being considered for the future? Many thanks, David
  11. Hello I would like to use the functionality of Activities in tickets, the process of setting them up seems simple enough the think I do want to know is the email notification part, How to I sent this up? Where does the template live? How do I assign the template to be used for Activity notifications?
  12. So I have a form with a lot of questions and I need to send these to a manager in an email and I can get the text to appear on new lines using: &#10 or &#13 In the request is looks nice: But in the email it shows the line returns...is there a way to remove these? I have tried \n \r <br> but they all do the same.....
  13. We have been asked about the email that are sent from Service Manager, it appears that when looking at the email there is a decrepancy between the HTML and plain text versions: HTML: Plain text version: The detail is missing, please can you let us know if we are doing something wrong or if a change needs to be made to the system?
  14. Please can {{h_workaround}} be added to choose in email templates this would be very useful when emailing from problems, we currently map to a custom field in the BPM to allow us to include this in an email.
  15. When setting up a template how do you add a group here? Also is there a way to set a template as default so that it shows up when composing an email from the inbox?
  16. Good morning, Another day, another question . I am updating an incident via email (which works) however not all of the content of the email is being displayed. The total email length is 95 lines long, but you can only see the first 38 lines in the incident. I have copied and pasted the entire email in manually as an update and that saves/displays all of the content of the email. I have expanded out the email as much as possible. If I click the Open Post option, it opens a new tab and shows the same amount of data. The only way I can see the entire content of the email is by clicking the options button and select View Email in a new tab. Is there away to view the full content of the email within the body of the incident? Thanks
  17. Is there any way to force the Hornbill system to pull mail from the mailbox? We had an issue preventing the configured mailbox IMAP connection which has been resolved and the test shows success, but no mail is being pulled from mailbox to hornbill mailbox? Is there anywhere to see logs for mailbox activity?
  18. At the moment, when someone is a connection on an incident, we have the option to email them through the email tool. Is there a way that I can email people who have incidents that are linked to this ticket but not cc'd on it? Thanks James
  19. Hi, I am struggling to get the correct syntax relating to email routing rules. I have a few basic ones created and working, and it has just occurred to me that new tickets are being updated and created because I am not filtering out "out of the office" automated emails. I have taken the main rule [simply fromAddress != "x@y.co.uk"] that most of my tickets get created by and tried the following with no luck. Initially my rule was: fromAddress != "x@y.co.uk" and subject != '%out of the office%' But this didn't work. After a while, I deleted the first part to see if I had made a mistake there and so my syntax is now just the subject filter. I have tried the following with and without the first section, I must be missing something obvious. subject NOT IN ('out of the office') subject NOT IN ('%out of the office%') subject NOT LIKE '%out of the office%' subject != '%out of the office%' subject != 'out of the office' I have tried replacing the ' with " and it seems to make no difference. For my test, I have been sending a email with just out of the office in the subject and then the expression as the body content just to make sure I am not making a silly typo. Once I get this working, I will have to put in some variables ie out of the office, out of office etc so something like: subject NOT IN ('%out of the office%', '%out of office%') Is anyone able to share how they filter out out of office emails? I have read the following: Wiki - Email Routing Rules, routing rules do not process emails, Routing rules do not raise requests from emails or apply emails to requests Thanks James
  20. Is there a way of tracking what happened to an email in the system? We have the email in our 'deleted' folder but we have an automatic rule for logging these ones but it seems to have slipped through the net and wondered if we could work out why?
  21. Hello, I am trying to map an email template to pull through some custom text. Below is an example of the email template: and this is what comes through: Cuatom31 and 32 is set up correctly in the PCF but nothings is pulled through Also, how can i get the date field to just display the date in the UK format?
  22. This was working fine until this weekend without any changes that I am aware of. The BPM issue is a follows "Status : Failed Last Updated On : 09 Nov 2020 08:57:56 Xmlmc method invocation failed for BPM invocation node 's1/flowcode-b0352867-2f33-4f4c-804e-b6b6d6a26918': <methodCallResult status="fail"> <state> <code>0200</code> <service>apps</service> <operation>notifyEmailCustomer</operation> <error>FlowCode Exception (com.hornbill.servicemanager/entities/Requests/fc_bpm/notifyEmailCustomer): nodeName: Exception; nodeId: acd1ebbe-1cd9-4aed-bf14-50ce53f9a013; At 317/1: &quot;Uncaught FCSException: The email template specified is invalid. Please contact your Hornbill Administrator. More details: EspMethodCall::invoke: Operation[mail::sendEntityTemplateMessage] Access token session mismatch&quot; throw(e); _fc_node_exec_acd1ebbe_1cd9_4aed_bf14_50ce53f9a013</error> </state> </methodCallResult>" I am not sure why the BPM is failing to find the Email Template. If logged via "Self Service" or "Analyst" it works fine. Please see screenshot of BPM failing inside the "Manage Executed Process" If I restart the BPM on the case without any changes it will work fine so I know the BPM works fine.
  23. Hi, My company has multiple email domains, and unfortunately there is no universal standard as to which domain emails will come from. This means that only emails sent from the same email address that is setup on their user account automatically create an incident when they email the helpdesk. Is there a way I can create a Hornbill Automation that will pull the firstname and lastname out of the email address and manually check and update the contact details if they are not passed through from the Progressive Capture? Thanks james
  24. Hi, I have just realised that some of the emails that are being sent when an incidents status is changed by the end user are coming from the wrong (old and incorrect) email address and as a result are failing to send. The address that it is coming from is not set under Home -> System -> Email -> Shared Mailboxes I can see that they are failing because they are showing as such under Home -> System -> Email -> Direct Outbound and within the delivery status Ican see the originating address is incorrect. I can't see anywhere obvious that I have set within the Business Process to trigger this and I have done a search within Home -> System -> Settings -> Advanced and Home -> Applications -> Hornbill Service Manager -> Application Settings for the originating email address and can't seem to see it there. I've also tried showing only modified settings for both locations and nothing obvious stands out. Anyone able to say where I have set this setting Thanks James
  25. At the moment you are not able to use the Email option when a request is on hold, but you are able to use the update option. Is this a configurable option, as there are quite often the requirement to generate an email from the request when it is on hold, even if it is to chase up the customer. In SupportWorks you can undertake a Call Update actions and email when the incident is any status other than closed. Cheers Martyn
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