Josh Bridgens

We're back on now, seems to be fixed...

Is anyone else having instance issues? The health check reports a failure at this time?

Hi @Martyn Houghton, Thank you for the reply, I've been mulling over a few things and preparing to ideally go ahead with presenting this to the people who make the decisions in the end... Is this similar to what you have in your instance? Or are your users finding it easier to understand a that a Cisco phone displaying the incorrect name goes under "Cisco" NOT "Mobile Phones" That's a good question.. does a broken mobile phone come under communication... or a hardware issue... I don't like this. It feels like every step I make towards getting some sort of portfolio mapped out leads to "but that could go under 4 different categories!!!" If HR was to start using Hornbill, do I have a Recruitment and Leavers Service that goes through the multiple teams? Or do I have separate Services for IT and HR that just automatically raises calls when the one tema is finished.... ^^^ Don't even get me started on this.^^^ I don't expect answers to my incoherent babbling, but any guidance on how others have tackled this mammoth task would be great! Josh

With the upcoming option to have connected or impacted users see other calls in the Self Service Portal, has the option to add a "site" as impacted ever been looked into? Allowing us to add multiple users as impacted by selecting a Site would reduce the amount of duplicate calls we end up getting logged by users that don't bother reading numerous emails we send out/ "I'm Impacted" buttons etc. If this is already available / there is a better way to do it I would love to hear. Josh

Hi All, Off-Topic for most of Hornbill and something the business needs to look at itself but I thought id ask for some input here! When we originally started with Service Manager we set all our Services as very Granular, IT Focused Services... "Citrix, Cisco, Skype for Business" etc... Things like that. We have had some interest from some other departments to come on board and use Service Manager, which obviously is great news for me as the sole developer! The only problem is we have way too granular services and it is more of an IT focused Support Portal. We are happy to change this! My Biggest Example is "Communication" as one for Skype, Cisco.... but where do I go from there to ensure IT doesn't lose its ability to really see what our data is doing, while being open enough for other departments to access the Support Portal and use parts of it for... Legal, and HR, etc. Any Input would be great, as I'm stuck. Josh

Hi All, We are unfortunately having some questions raised regarding the logging of calls... AGAIN. Can anyone tell me if there is some way to report on the status of a user throughout the day? (ideally in the past)? This would be fantastic for us to report on. Josh

@Steven Boardman On top of this, is there anything that monitors who a call was FIRST assigned to? Josh

@Steven Boardman Thank you for the response. this confirms as I suspected, there is no "bias" Thank you very much. I am going to have to put something together to PROVE this to people.... Thanks both! Josh

Thanks Martyn... Do you know if this includes assignment from other sources? (de-escalation of calls) in the calculation? Many Thanks for the reply Josh

Hi All, Can someone explain to me how the round robin system works with call assignments? We have 7/8 different BPM's that all feed into the same queue on a round robin basis, there seemed to be a user that was receiving the majority of the calls assigned to them yesterday, even with 4 people available at all times, does it work on per process, or per team assignment method? Josh

Sorry to tag onto the end of this... Is there an option to disable users from being able to set their own status? We have noticed some "bias" in the round robin function of assigning calls which one or two users are adamant is due to "the system" without being in the office and watching constantly it is difficult for us to see when exactly people are available, at lunch or "in a meeting" any help?

Hi @Victor- We have done some work on our ADFS Server to enable the Windows Hello and PIN to work with Hornbill, Our System Engineers have asked if there is a Test Environment within Hornbill to see if this works before we swap the live instance over to the new SSO Profile? Is this something that can be facilitated for a short amount of time for testing? Alternatively, does Hornbill work with Multiple SSO profiles so we can create a duplicate and see if the PIN and Hello users have the issues after adding the new profile? Josh

Hi All, Not sure if this comes under Configuration Manager or Service Manager's Assets? We are looking at implementing one departments Mobile Assets into Service Manager to see how it stacks up against our current Method of Asset Tracking... We have Super Users within this department who have "control" over our Asset Management as the devices move from one person to another at an alarming rate (high turnover/high staff - nature of the job) These Users have saved us countless hours of work chasing down asset whereabouts and exchanges between old and new users. We would like to do a trial run of using old and new systems for one particular area of this department with 2 trusted Super Users we know will be able to keep on top of it. The only way I can see to give the Super Users ability to select these assets (as well as their own) within the Service Portal is to have them as the owner, which for this purpose we are happy to set, however there is option to only have 1 Owner, which makes perfect sense... Is there any way for these 2 Super Users to have access to see all their individual Departments Assets, Either through Roles or how the Asset Management is setup? Any help would be greatly appreciated! As Always - Many Thanks, Josh

@Drew Davies This is excellent, was thinking of a way of providing this for our wallboard but couldn't quite get it right. Josh

Hi @Victor, apologies for not coming back to you sooner, going through an Audit in the office, Much Fun! I believed the fix was applied well before 1392, or we already had it, which is why I was surprised it had stopped working. I think I need a week off soon... Thanks Victor, I will look into the 2 incidents you mentioned and see what could be happening. Regards, Josh

@Martyn Houghton "oh yeah, I had a cleanup of the emails over the holidays" nothing beats human intervention..... Thanks Martyn!

@Martyn Houghton how far back do your Deleted emails go? As far as I am aware ours have never removed any as we have had Processed Leaver emails in there for 4+months that we have had to root around for and successfully found, but our mailbox now only appears to show from the 14/12/2018....

@Martyn Houghton, sure do As far as I know the mailboxes within the instances don't get archived... so not sure where to go from here!

@Martyn Houghton, thought about it, not sure how many more I can add... at first it was just those with a lite permission that had noticed it, so once i realised even I cant see them i realised there was an issue... Can you think of any other roles that may be affecting this off the top of your head? Josh

Hi @Martyn Houghton, not as far as myself of any Sys Engineers are aware of, it only appears to be on these certian calls that the emails are missing... I can see much older emails no problem and there doesn't appear to be any archiving in place... strange one...

@James Ainsworth This is still occurring on our instance, could you help at all? Josh

Morning all, Since we have returned from the Christmas break, a few of our auto logged calls from emails (users leaving the company) have decided we are now no longer able to see the emails that the call was originally logged from? When we open the "view email" section of the post we get "Oops! You do not have access to this Email." This is a huge problem as the leavers need processing correctly and without the emails we are unable to see anyt specifics pertaining to the individual leavers.... Any ideas?

Hi @Victor, This seemed to have been resolved a couple of weeks ago, however I have started to get them fail to send again, any help? Josh

@Victor Nevermind - figured out what I was doing wrong, the Custom Fields are in the h_itsm_requests table, got it working Josh

Hi @Victor, I hope you don't mind me dragging up old problems like this, however I've tried applying the knowledge here to a widget I'm creating.. I need to pull through the field h_custom_22 from a Pro Cap into the widget but I'm failing miserably. SELECT a.h_summary AS Summary FROM h_itsm_requests, b.h_custom_22 AS Scheduled_Date FROM h_itsm_questions LEFT JOIN h_itsm_questions b ON h_entity_ref = h_pk_reference WHERE h_status IN ('status.open','status.new','status.onhold') AND h_requesttype = 'Change' This is probably completely far from the mark... Any Help? Josh